Workshop Web

Operators of vehicle fleets can use multiple maintenance and repair facilities depending on the fleet and vehicle type. A lot of operators will have more than one brand of vehicle and some will have tractor units and trailers. Each of these brands and vehicle types may use different maintenance and repair facilities which might also be geographically spread out.


Workshop Web is a method of creating and disseminating information to maintenance and repair facilities, chosen by the operator and using existing functionality of the system but distributed in a new and unique way. Workshop Web does not replace Truckfile Workshop’s greater functionality. It is designed for Operators who use repair workshops outside of their organisation for a small number of maintenance tasks. For example, an Operator who sends older, out of contract vehicles to an independent operator or trailers to a maintenance specialist.

Truckfile fleet management



Allow remote workshops to complete allocated jobs with all the information required to complete and respond to a job, all on one page


Enables a job to be completed in the workshop in an electronic form, capturing the job information without the need for any rekeying


Schedules are automatically satisfied without any interaction from the operator and job sheets are stored against the scheduled event


Submit ‘fully electronic’ job sheets to satisfy the Earned Recognition scheme compliance reports


Direct interface with the Operator’s ‘docs and timeline’ so completed documentation is automatically electronically stored


Allows the Operator to see realtime information on the status of the job including arrival at the workshop as well as late return from the workshop


Allows movement of scheduled day by the workshop (permissioned by the operator) and will automatically send notifications to designated recipients

Work orders

Add notes, files and documents to the job and send to several recipients via email.  If additional work is found an order can be created for authorisiation

Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules


Accredited for DVSA Earned Recognition, our fleet management software gives you complete control with everything at your fingertips


Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology


Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on


Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind.  Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.

Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management 

Workshop Management

Fleet & Workshop Management

Driver Checks

The implementation of the system was simplicity itself with help from the field team and office-based support. Our fleet was setup and scheduled for the next three years, all we needed to do was fine tune.

– Richard Hoyland, Greenstar Environmental Limited

Since taking the decision to use Truckfile as a compliance tool we have never looked back. It’s the ideal “all makes” compliance tool. We store all our vehicle documents on the Truckfile document storage system. Notifications come up on the home page, in good time for us to act on.

– Jack O’Sullivan, PGR Builders and Timber Merchants

Every operator should use Truckfile, we keep every document online from the initial purchase through to the end of the life of the vehicle.

– Chris Byrne, Fleet Manager Shanks Waste

From a compliance point of view, I love it. I have full visibility of everything that happens with our truck fleet.

– Jeff Price, ABE Transport

We’ve received tremendous support from the team at Truckfile. Compared to the headache of compiling and storing paper records, it’s been a revelation in terms of both ease and efficiency.

– Mike Wallaard, Staples Vegetables