Fleet Management

Whatever the size of fleet or vehicle type, our fleet management system gives you complete control

Accredited by the DVSA for Earned Recognition, Truckfile’s fleet management system gives you secure online access to historic data and future inspections for the whole life of your commercial vehicles.  Notifications can be set up for scheduled events, flags, and overdue tasks making sure you never miss a thing and there is a built-in cost centre to ensure you can keep track of expenses against budget.  Available through our partner Levl Telematics, Truckfile can also be integrated with Geotab’s open Application Programming Interfaces (APIs)

'DVSA Earned Recognition; approved IT supplier' for commercial vehicles.
Truckfile Fleet Management



Create cost centres for commercial vehicles, assets, warranties and employees to ensure you stay on top of your expenses against budget


Complete fleet overview, plus existing information from your fleet can also be scanned and uploaded to ensure you have a total vehicle history


Compliance information is automatically collated and displayed in a series of easy to understand charts to ensure you’re always compliant


Become an Exemplary Operator within the DVSA’s Earned Recognition scheme

DVSA Earned Recognition; Approved IT supplier


An optional, additional module monitoring commercial vehicles in real-time and allowing remote visibility into advanced engine diagnostics


A simple overview of everything due and scheduled for the week, the traffic light system quickly highlights outstanding jobs

& Alerts

Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat


Use instant messaging to contact colleagues regardless of their location.  You can also send picture and video files to report defects


Create work requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed


Check a driver license and have any future changes of information, such as points incurred, automatically reported back to you

Coming Soon


Satisfy your Earned Recognition requirements seamlessly by allowing remote workshops to complete allocated jobs

Coming Soon

Availability display

Visual display of future asset availability, allowing you to plan your fleet schedule and review downtime to maximise capacity

Additional Features


Amend the display you see on the home screen to allow you to prioritise what’s most important for your business


Create and set different permissions for staff members, allowing you to be in complete control 


All customer and supplier details are stored in a central directory to save you time when filling in documentation

Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules


Accredited for DVSA Earned Recognition, our fleet management software gives you complete control with everything at your fingertips


Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology


Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on


Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind.  Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.

Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management 

Workshop Management

Fleet & Workshop Management

Driver Checks

Quotation Marks

The implementation of the system was simplicity itself with help from the field team and office-based support. Our fleet was setup and scheduled for the next three years, all we needed to do was fine tune.

– Richard Hoyland, Greenstar Environmental Limited

Since taking the decision to use Truckfile as a compliance tool we have never looked back. It’s the ideal “all makes” compliance tool. We store all our vehicle documents on the Truckfile document storage system. Notifications come up on the home page, in good time for us to act on.

– Jack O’Sullivan, PGR Builders and Timber Merchants

Every operator should use Truckfile, we keep every document online from the initial purchase through to the end of the life of the vehicle.

– Chris Byrne, Fleet Manager Shanks Waste

From a compliance point of view, I love it. I have full visibility of everything that happens with our truck fleet.

– Jeff Price, ABE Transport

We’ve received tremendous support from the team at Truckfile. Compared to the headache of compiling and storing paper records, it’s been a revelation in terms of both ease and efficiency.

– Mike Wallaard, Staples Vegetables