Fleet & Workshop Management

Maintain complete control of your fleet effortlessly with our DVSA accredited fleet and workshop management systems

Accredited by the DVSA for Earned Recognition, Truckfile’s fleet management system gives you secure, online access to historic data and future inspections for the whole life of a vehicle. Available through our partners Levl Telematics, Truckfile can also be integrated with Geotab’s open Application Programming Interfaces (APIs)

Our secure, web-based workshop management solution allows you to manage the workflow of any job, with full visibility of progress, changing status and live updates through to completion. Allocate jobs to technicians, set labour costs for different skill levels and manage shifts for your commercial vehicle workshop with ease

DVSA Earned Recognition: Approved IT supplier (black and white)
Fleet and workshop management software

Features

Cost
Centre

Create cost centres for commercial vehicles, assets, warranties and employees to ensure you stay on top of expenses against your budget

Order
Management

Create works requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed

Asset
Management

Existing information from your fleet can be scanned and uploaded to ensure you have a total vehicle history and complete fleet overview

Earned
Recognition

Become an Exemplar Operator within the DVSA’s Earned Recognition scheme

DVSA Earned Recognition: Approved IT supplier (translucent)

Workshop
Control

Allows you to control the entire workshop from one simple, easy to use platform decreasing admin time and increasing productivity

Week
Outlook

A simple overview of everything due and scheduled for the week, the traffic light system quickly highlights outstanding jobs

Fleet
Compliance

Your fleet management and compliance information is automatically collated and displayed in a series of easy to understand charts

Parts
Management

Run reports, order parts from suppliers, set up low stock alerts to your sepcifications and view an order status, all in one place

Integrated
Telematics

An optional, additional module monitoring commercial vehicles in real-time and allowing remote visibility into advanced engine diagnostics

Defect
Reporting

Photos and videos of defects are taken within the app which are then reported immediately to relevant specified managers via email

Technician’s
App

No defects are ever missed, job sheets are signed off in a quality control process and as simple as filling in a paper job sheet

Instant
Messaging

Use instant messaging to contact colleagues regardless of their location.  You can also send picture and video files to report defects

Bespoke
Dashboard

Amend the display you see on the home screen to allow you to prioritise what’s most important for your business

License
Check

Check a driver license and have any future changes of information, such as incurring points, automatically reported back to you

Coming Soon

Voice-Directed
Solutions

Voice-enable your inspection processes and elevate your documentation and compliance levels whilst achieving real-time operational visibility

Coming Soon

Vehicle
Availability Display

Visual display of future asset availability, allowing you to plan your fleet schedule and review downtime to maximise capacity

Additional Features

Notifications
& Alerts

Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat

Staff
Permissions

Create and set different permissions for staff members, allowing you to be in complete control

Workshop
Capacity Display

See the workshop capacity in technician’s hours with a glance at our simple and easy to understand traffic light system

Integrated
Invoicing

Built in invoicing system saves having to pay for extra software and enables you to accurately add parts and labour costs as you go

Don't see quite what you're looking for?

We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules

For
Fleet

Accredited for DVSA Earned Recognition, our fleet management software gives you complete control with everything at your fingertips

For
Workshops

Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology

For
Drivers

Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on

For
Manufacturers

Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type

Or call us on:

01527 595566

An essential tool for the maintenance and compliance of all commercial vehicles

We know the industry inside and out and have designed Truckfile with all types of manufacterers, workshops, fleet operators and drivers in mind.  Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.



Earned Recognition

Cost Centre

Asset Management

Integrated Telematics

License Check

(coming soon)

Vehicle Availability Display

Bespoke Dashboard

Notifications and Alerts

Instant Messaging

Order Management

Staff Permissions

Company Directory

Week Outlook

Complete History

Proof of Compliance

Voice Management

(coming soon)

Technician's App

Integrated Invoicing

Parts Management

Workshop Control

Bespoke Dashboard

Workshop Capacity Display

Defect Reporting

Pre-defined Defects

Bespoke Checks

Driver App

Roadside Documents

Key Inspection Points

Fleet management 

Workshop Management

Fleet & Workshop Management

Driver Checks

Speech Marks: Fleet and Workshop Management Testimonials

The implementation of the system was simplicity itself with help from the field team and office-based support. Our fleet was setup and scheduled for the next three years, all we needed to do was fine tune.

– Richard Hoyland, Greenstar Environmental Limited

Since taking the decision to use Truckfile as a compliance tool we have never looked back. It’s the ideal “all makes” compliance tool. We store all our vehicle documents on the Truckfile document storage system. Notifications come up on the home page, in good time for us to act on.

– Jack O’Sullivan, PGR Builders and Timber Merchants

Every operator should use Truckfile, we keep every document online from the initial purchase through to the end of the life of the vehicle.

– Chris Byrne, Fleet Manager Shanks Waste

From a compliance point of view, I love it. I have full visibility of everything that happens with our truck fleet.

– Jeff Price, ABE Transport

We’ve received tremendous support from the team at Truckfile. Compared to the headache of compiling and storing paper records, it’s been a revelation in terms of both ease and efficiency.

– Mike Waallaard, Staples Vegetables