Fleet & Workshop Management
Maintain complete control of your fleet effortlessly with our DVSA accredited fleet and workshop management systems
Accredited by the DVSA for Earned Recognition, Truckfile’s fleet management system gives you secure, online access to historic data and future inspections for the whole life of a vehicle. Available through our partners Levl Telematics, Truckfile can also be integrated with Geotab’s open Application Programming Interfaces (APIs)
Our secure, web-based workshop management solution allows you to manage the workflow of any job, with full visibility of progress, changing status and live updates through to completion. Allocate jobs to technicians, set labour costs for different skill levels and manage shifts for your commercial vehicle workshop with ease
Create cost centres for commercial vehicles, assets, warranties and employees to ensure you stay on top of expenses against your budget
Create works requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed
Existing information from your fleet can be scanned and uploaded to ensure you have a total vehicle history and complete fleet overview
Become an Exemplar Operator within the DVSA’s Earned Recognition scheme
Allows you to control the entire workshop from one simple, easy to use platform decreasing admin time and increasing productivity
A simple overview of everything due and scheduled for the week, the traffic light system quickly highlights outstanding jobs
Your fleet management and compliance information is automatically collated and displayed in a series of easy to understand charts
Run reports, order parts from suppliers, set up low stock alerts to your specifications and view an order status, all in one place
An optional, additional module monitoring commercial vehicles in real-time and allowing remote visibility into advanced engine diagnostics
Photos and videos of defects are taken within the app which are then reported immediately to relevant specified managers via email
No defects are ever missed, job sheets are signed off in a quality control process and are as simple as filling in a paper job sheet
Use instant messaging to contact colleagues regardless of their location. You can also send picture and video files to report defects
Amend the display you see on the home screen to allow you to prioritise what’s most important for your business
Check a driver license and have any future changes of information, such as incurring points, automatically reported back to you
Voice-enable your inspection processes and elevate your documentation and compliance levels whilst achieving real-time operational visibility
Visual display of future asset availability, allowing you to plan your fleet schedule and review downtime to maximise capacity
Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat
Create and set different permissions for staff members, allowing you to be in complete control
See the workshop capacity in technician’s hours with a glance at our simple and easy to understand traffic light system
Built in invoicing system saves having to pay for extra software and enables you to accurately add parts and labour costs as you go
Don't see quite what you're looking for?
We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules
Accredited for DVSA Earned Recognition, our fleet management software gives you complete control with everything at your fingertips
Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology
Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on
Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type
Or call us on:
An essential tool for the maintenance and compliance of all commercial vehicles
We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind. Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.
Vehicle Availability Display
Notifications and Alerts
Proof of Compliance
Workshop Capacity Display
Key Inspection Points
Fleet & Workshop Management
The implementation of the system was simplicity itself with help from the field team and office-based support. Our fleet was setup and scheduled for the next three years, all we needed to do was fine tune.
Since taking the decision to use Truckfile as a compliance tool we have never looked back. It’s the ideal “all makes” compliance tool. We store all our vehicle documents on the Truckfile document storage system. Notifications come up on the home page, in good time for us to act on.
Every operator should use Truckfile, we keep every document online from the initial purchase through to the end of the life of the vehicle.
From a compliance point of view, I love it. I have full visibility of everything that happens with our truck fleet.
We’ve received tremendous support from the team at Truckfile. Compared to the headache of compiling and storing paper records, it’s been a revelation in terms of both ease and efficiency.
– Mike Wallaard, Staples Vegetables