Collard skips forward with Truckfile Fleet and Workshop Management

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Collard skips forward with Truckfile Fleet and Workshop Management

Industry – waste management

Sector – waste collection, processing and recycling, demolition, aggregates and sustainable ready-mixed concrete made from recycled material

Fleet size – 140 trucks, including heavy haulage tractors rated at 80 and 150 tonnes gtw, as well as 44-tonne artics, and rigid tippers, skip loaders and concrete mixers ranging from 7.5 to 32 tonnes gvw. Also 110 vans

Transport Manager – Lee Troddyn

Collard Group - Commercial Waste Management
Collard Group, Lee Troddyn

Founded in 1994, Hampshire-based Collard Group is one of the leading waste management and demolition specialists in the South of England. Its vehicles work from headquarters at Eversley, near Hook, as well as a network of five other sites across Hampshire, Berkshire and Surrey – and are maintained in a network of in-house workshops.

The aim

Collard Group wanted a system to simplify the task of keeping its growing fleet of trucks and vans safe and compliant, and to ensure the smooth and efficient operation of its three in-house maintenance sites – which were about to be joined by a fourth.


Before Truckfile

When Collard decided to switch to computerised workshop and fleet management, from the paper-based recording which was taking up ever-more time, it held a trial of two systems – one from Truckfile, one from a rival supplier.


After Truckfile

“The results left us in no doubt,” recalled Transport Manager Lee Troddyn. “Where the other system was difficult to use and very rigid, we found Truckfile simple and user-friendly from day one.”


Lee Troddyn said:

“Probably the most outstanding advantage for me has been the way Truckfile gives me a broad, yet finely detailed overview of everything that’s going on with our vehicles and in our workshops. The information is so easily accessible and I have a level of visibility that I could never have imagined previously, over aspects such as vehicle defects, rectification work, and compliance.


We installed Truckfile in 2020 and the fact that our compliance score has remained very high throughout the challenging first 18 months of the Covid-19 pandemic just goes to show what a great team we have here.


Compared to the way we used to do things, the change is like night and day. From my desktop I can now click a mouse and see every piece of information I need for any vehicle, at any site.


Keeping tabs on our workshops is far easier too. The ability to monitor all of our locations from my desk – or remotely if necessary, is a huge help. This is especially advantageous in the case of our busy Eversley site, which has five bays and is open 24 hours a day.


Meanwhile our technicians find the Truckfile hand-held tablets very intuitive to handle. Using the system has speeded up and simplified the process of completing vehicle inspections, and reduced the risk of human error in recording to almost zero.


Importantly, all of this has been achieved with minimal upheaval, thanks to excellent support from the Truckfile team who have guided us through the installation and implementation process.  I cannot praise their customer service highly enough.”

See more about Truckfile’s fleet and workshop management here

Collard Group, Lee Troddyn

The implementation of the system was simplicity itself with help from the field team and office-based support. Our fleet was setup and scheduled for the next three years, all we needed to do was fine tune.

– Richard Hoyland, Greenstar Environmental Limited

Since taking the decision to use Truckfile as a compliance tool we have never looked back. It’s the ideal “all makes” compliance tool. We store all our vehicle documents on the Truckfile document storage system. Notifications come up on the home page, in good time for us to act on.

– Jack O’Sullivan, PGR Builders and Timber Merchants

Every operator should use Truckfile, we keep every document online from the initial purchase through to the end of the life of the vehicle.

– Chris Byrne, Fleet Manager Shanks Waste

From a compliance point of view, I love it. I have full visibility of everything that happens with our truck fleet.

– Jeff Price, ABE Transport

We’ve received tremendous support from the team at Truckfile. Compared to the headache of compiling and storing paper records, it’s been a revelation in terms of both ease and efficiency.

– Mike Waallaard, Staples Vegetables