Fleet Management
No matter the size of your fleet or the type of vehicles you manage, our fleet management software offers comprehensive control and efficiency.
Truckfile’s fleet management system, accredited by the DVSA for Earned Recognition, provides secure online access to historical data and upcoming inspections throughout the entire lifecycle of your commercial vehicles. Our system allows you to set up notifications for scheduled events, flags, and overdue tasks, ensuring that you never overlook critical tasks or deadlines. Moreover, it incorporates a built-in cost center, enabling you to effectively monitor and manage expenses within your budget constraints.
For seamless visibility and advanced functionality, our partner Levl Telematics can facilitate integrating our software with Geotab’s open Application Programming Interfaces (APIs). This integration offers additional insights and capabilities, further enhancing your fleet management capabilities.
With our fleet management software, you can streamline your operations, maintain compliance with DVSA standards, and ensure the smooth functioning of your entire fleet, regardless of its size or the types of vehicles you oversee. Stay in control, save time, and optimise your resources with our trusted fleet management solution.
Features
Cost
Centre
Create cost centres for commercial vehicles, assets, warranties and employees to ensure you stay on top of your expenses against budget
Asset
management
Fleet
Compliance
Earned
Recognition
Become an Exemplary Operator within the DVSA’s Earned Recognition scheme
Integrated
Telematics
An optional, additional module monitoring commercial vehicles in real-time and allowing remote visibility into advanced engine diagnostics
Week
outlook
A simple overview of everything due and scheduled for the week, the traffic light system quickly highlights outstanding jobs
Notifications
& Alerts
Set up notifications of scheduled events, flags, overdue tasks and notes of works to be completed to ensure you never miss a beat
Instant
messaging
Use instant messaging to contact colleagues regardless of their location. You can also send picture and video files to report defects
Order
management
Create work requests for vehicles and send to the workshop (internal or external), for the work to be scheduled and completed
License
Check
Check a driver licence and have any future changes of information, such as points incurred, automatically reported back to you
In Pilot
Workshop
Web
Satisfy your Earned Recognition requirements seamlessly by allowing remote workshops to complete allocated jobs
In Development
Vehicle
Availability display
Visual display of future asset availability, allowing you to plan your fleet schedule and review downtime to maximise capacity
Additional Features
Bespoke
dashboard
Amend the display you see on the home screen to allow you to prioritise what’s most important for your business
Staff
Permissions
Create and set different permissions for staff members, allowing you to be in complete control
Company
directory
All customer and supplier details are stored in a central directory to save you time when filling in documentation
Don't see quite what you're looking for?
We are able to supply a completely bespoke package, so please get in touch for more information if your individual requirements aren't covered by one of our existing modules
For
Fleet
Accredited for DVSA Earned Recognition, our HGV fleet management software gives complete control with everything at your fingertips
For
Workshops
Manage the flow of a job in real-time through your workshop seamlessly using our web-based, paperless, touch screen technology
For
Drivers
Our simple to use, DVSA compliant, driver check app uses QR codes at key inspection points to help you spot defects early on
For
Manufacturers
Keep all your customer information in one place simply and efficiently using the templates provided for any vehicle or asset type
Or call us on:
01527 595566
An essential tool for the maintenance and compliance of all commercial vehicles
We know the industry inside and out and have designed Truckfile with all types of manufacturers, workshops, fleet operators and drivers in mind. Our fleet and workshop management systems are simple to use, allowing you to work more efficiently.
Earned Recognition
Cost Centre
Asset Management
Integrated Telematics
License Check
(coming soon)
Vehicle Availability Display
Bespoke Dashboard
Notifications and Alerts
Instant Messaging
Order Management
Staff Permissions
Company Directory
Week Outlook
Complete History
Proof of Compliance
Voice Management
(coming soon)
Technician's App
Integrated Invoicing
Parts Management
Workshop Control
Bespoke Dashboard
Workshop Capacity Display
Defect Reporting
Pre-defined Defects
Bespoke Checks
Driver App
Roadside Documents
Key Inspection Points
